Reference
Roles: who can do what
Each person in a shared project has one of four roles, from Owner to View only. This table says what each one allows.
Who can do this
- For
- Designers, Your team
- Role
- Any Bitácora account
- Plan
- All plans, including Free
- Where
- On a computer, On your phone (Bitácora Lite)
When you share a project, each person comes in with a role. You choose the role when you invite them and change it whenever you want in Project team: hovering over each role shows what it allows.
The four roles
| Role | For whom |
|---|---|
| Owner | Whoever runs the studio. Everything, including amounts, members, and the studio itself |
| Can run with AI | Whoever designs with you. Edits the canvas, dictates, runs with the AI, delivers, and handles the clients |
| Can review and comment | Whoever reviews. Arranges the canvas, groups, draws sketches, dictates notes, and approves changes, but doesn't run or deliver |
| View only | Whoever just looks. Browses the canvas and sees screens, sketches, Flow, to-dos, and documents |
What each one allows
| Owner | Can run with AI | Can review and comment | View only | |
|---|---|---|---|---|
| See the project, the Flow, and the documents | Yes | Yes | Yes | Yes |
| Dictate or write notes and to-dos | Yes | Yes | Yes | No |
| Move screens for everyone, group, draw sketches | Yes | Yes | Yes | No |
| Upload, organize and remove files in Resources | Yes | Yes | Yes | No |
| Touch up by hand (Text, Adjust) and screen images | Yes | Yes | No | No |
| Assign groups to a person | Yes | Yes | No | No |
| Run with the AI, revert, and deliver | Yes | Yes | No | No |
| My clients | Yes | Yes | No | No |
| See and change amounts and AI spending | Yes | No | No | No |
| Invite, remove, and change people's roles | Yes | No | No | No |
With View only, what you move on the canvas stays in your view and nobody else sees it.
The Owner
Each studio has one Owner: whoever created it. It isn't assigned or transferred. You're the Owner of your own studio; in a project someone else shares with you, you have the role they gave you.
When something is out of your reach, you'll see Your role in this project does not allow this.
